Infrastructure● LiveFlagship platforms
DocTracker
Every road contract, from budget line to final payment, with nowhere left to hide a delay.
Developed by the Anambra State ICT Agency
The Ministry of Works' project and contract management system: every project's stage, health, money trail, team, site diary and delays in one place, with the State's payment rules enforced and engineers checking in from site. It also tracks every government file from desk to desk.
What it does
All 25 features
- The whole Ministry of Works portfolio in one place: 47 projects across Highways, MES and other departments, created through a quick form or a guided step-by-step wizard that posts engineers to site.
- 28 stages in six phases (origination, procurement, approval, award, execution, close-out), plus on hold and terminated; every stage change recorded.
- Eight working tabs per project: Overview (health and next action), Site (thermostat, site diary, joint visits, contacts, attendance), Progress (stage, measured progress, milestones, blockers, laboratory tests, work streams, award), Money (payment certificates, payments, variations, contract securities), Framework (compliance with the State's payment rules), Team (per-section permissions), Public (what is released to Road Tracker and Solution Lens), Files and history.
- The Payment Governance Framework enforced: advance payments capped at 20 per cent and only for contracts of ₦500 million and above, advances tied to three to six milestones, at least 30 per cent of the advance recovered in every certificate and all of it by 80 per cent completion, an advance payment guarantee covering the full advance, retention of 5 to 10 per cent. Hard rules block the action; softer rules warn.
- Statutory rates and approval thresholds applied by the date of each transaction.
- Certificates and payments are never edited, only voided and reissued, so the money trail stays honest.
- Variations with approval status; contract securities and guarantees tracked to expiry.
- Laboratory test results for construction materials uploaded with dates and approval status; quality checks cannot be marked complete without them.
- 26 coded reasons for delay, each naming who is responsible (ministry, contractor, Justice, BPP, the Governor's office, weather, community, utility); problems reported from site open delay records automatically.
- Health lights: on track, at risk, delayed, stalled, completed, terminated.
- The thermostat: percentage built against percentage of time used, projected completion, extensions of time and money paid ahead of work done.
- A management action tracker raised automatically for breaches, overruns, long delays, unverified figures and projects that have gone quiet.
- A contractor register with every contractor's projects, duplicate merging and blacklisting.
- Clarifications to contractors answered through secure time-limited links, with no account needed.
- Permissions per person, per project, per section (view, create, update, delete).
- Engineers check in from site in set windows with location, distance from the project, time and a live photograph; offline check-ins; impossible-travel detection; a roll call of who is on site.
- Photographs stamped with a QR code anyone can scan to verify where and when they were taken.
- A daily site diary approved by supervisors; approved photographs flow automatically to the public Road Tracker.
- Joint inspection visits with PEMSU, BPP and other agencies, with team check-ins, reports and photographs.
- End-of-period summaries to management whenever a check-in window closes.
- The Ministry dashboard and an executive oversight page; reports on delays, engineer attendance and projects by senatorial zone.
- Portfolio digests: a day, a week or a month across the whole portfolio, shared as one link or PDF to distribution lists.
- A daily management summary at 10 p.m. to the Commissioner and Permanent Secretary by email and Telegram, and a Telegram briefing bot for senior officials.
- A signed project feed to Solution Lens every fifteen minutes.
- File tracking: every file registered, numbered and moved desk to desk (sent, received, worked on, returned with a reason, closed), with clocks, reminders, alerts at the holding desk and dwell-time reports by office.
How it works
Step by step, start to finish
A road contract from budget line to final payment
Step 1 of 11
Who uses it
People it serves
- Commissioner and Permanent Secretary
- Directors
- Project and desk officers
- Supervising and field engineers
- PEMSU and BPP on joint visits
- Contractors (by secure link)
In practice
What it looks like
The Commissioner opens a road project and sees it is amber: 60 per cent of the time used, 35 per cent built, and stalled on 'awaiting cash backing'.
An officer tries to raise an advance above 20 per cent of the contract sum; DocTracker blocks it and cites the rule.
A supervising engineer cannot mark a quality check complete until the laboratory results for the materials are uploaded.
A field engineer checks in from site at 7 a.m.; the stamped photo is verified by QR code and appears on Road Tracker after approval.
A director asks where the drainage contract file is and sees it has sat on one desk for six days.
Why it matters
What changes
- Every delay has a reason and a name
- Money cannot run ahead of work unseen
- The State's payment rules enforced, not just written
- Proof of presence on site instead of a claim
Connected to
