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Vendor Management System (VMS)
From sign-up to certificate: one online route for contractors and consultants who want to work with State MDAs.
An online system where contractors and consultants register to work with State ministries, departments and agencies (MDAs). Vendors submit company, director, bank and document details, which are checked against their ASIN, CAC and bank records, pay a registration fee, and go through a multi-level approval by the MDA. Approved vendors download a certificate, and anyone can verify certificates, receipts and demand notices by scanning a QR code.
What it does
All 11 features
- Vendor self-registration with a secure emailed link to set the password
- Optional two-factor login with Google Authenticator
- New vendor application: company ASIN validation, CAC (RC number) verification, TIN, business classification, nature of service, contract category and vendor type (Contractor or Consultant)
- Director details with BVN and duplicate-director checks
- Bank account verification
- Required document uploads
- Registration fee payment online, or via a downloadable demand notice
- Configurable multi-level MDA approval workflows; approvers can query a vendor
- Downloadable vendor certificate and payment receipt
- Public QR-code verification of certificates, payments and demand notices
- Admin tools for MDA settings (logo, head of MDA, signature), users, roles, reports and exports
How it works
Register as a government vendor
Register as a government vendor
Step 1 of 9
Who uses it
People it serves
- Contractors and consultants seeking to work with State MDAs
- MDA procurement and approval officers
- System administrators
In practice
What it looks like
A construction firm registers as a contractor with a State ministry, uploads its documents and pays the registration fee online
A ministry officer reviews a pending vendor application and sends a query about a missing document
A third party scans the QR code on a vendor certificate to confirm it is genuine
Why it matters
What changes
- Vendors no longer need to submit paper files to each MDA
- Identity, company and bank checks happen before approval
- Every approval step is recorded, which supports transparency
- Certificates can be checked publicly by QR code
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